The Requirements

To meet the basic requirement for this role you must have legal authorization to work permanently in the United States for any employer without requiring a visa transfer or visa sponsorship. To be a strong fit for the Regional Administrative Coordinator opportunity, you will also have:

• 3+ years of related administrative / office / project coordination experience*  Quick question for you - click here
• A bachelor's degree from an accredited four-year college or university, preferably in a related field such as Business or Communications preferred Quick question for you - click here
• Experience working with an asset management group is highly preferred (i.e. experience in banking, real estate, insurance or similar)
• Proficiency with DocuSign and Microsoft Office Suite applications, including Word, Excel, PowerPoint and Outlook; SharePoint experience a plus
• Experience developing presentations and managing spreadsheets
• Proven process / project management skills  Quick question for you - click here
• Strong writing skill including accurate grammar, spelling and punctuation
• Bookkeeping experience (expense tracking, budgeting, etc.)  preferred
• Experience with social media -- posting, blogging, tweeting preferred
• Knowledge of property taxes, capital planning and other asset management processes is an advantage
• The ability to travel as needed; typically less than 10%
• Willingness to perform some tasks after hours to accommodate global schedules; you will receive a laptop and cell phone in order to handle some tasks from home

As important as your skills and experience will be the following core competencies and characteristics:

• A professional and articulate presence and comfort interacting with senior executives
• Outstanding organizational and time-management skills with strict attention to detail; strong follow-up skills
• The ability to multitask and manage concurrent activities and priorities, balancing tasks from a variety of stakeholders
• A friendly people-oriented approach and the ability to interact effectively with customers and coworkers of all levels
• The ability to clearly express ideas in written and verbal communications
• A strong sense of ownership and goal driven personality
• Resourcefulness and the ability to achieve goals independently
• Reliability and punctuality

*Our preference is that you have several years of solid, related experience, but if you’re a recent college grad with strong motivation, MS Office skills, the ability to learn quickly, a professional demeanor and an upbeat, high-energy approach, we will consider your degree in lieu of traditional experience.

You will be seated in our corporate headquarters (pictured right), but will also have a seat at a nearby San Francisco location (about a 10 minute walk) where much of the team is seated. It won't be unusual for you to be at corporate in the morning and spend the afternoon at our Main Street location (pictured on The Role tab).

Pictured: our corporate headquarters, at Four Embarcadero Center, San Francisco, is near BART, Muni, the Ferry Building and other commuting options.

The Role

Your primary responsibility will be supporting two Vice Presidents.
As Regional Administrative Coordinator, you will report to and be responsible for supporting two Vice Presidents and the Portfolio Management Team (a total of 9 people), by providing a wide breadth of administrative services and top-notch process, project and event coordination. You will spend 50% to 75% of your time working directly for the VPs, located in our corporate office, keeping things organized, doing project work, coordinating Investment Committee meetings and capital planning projects, acting as gatekeeper and professionally representing them to internal and external stakeholders and other contacts.  Quick question for you - click here

More specifically, when supporting the VPs, you will: 

• Coordinate Investment Committee meetings, submissions and document management
• Provide support for the capital planning process and approvals
• Interact with members of the investment committee and various internal groups to answer questions and seek approvals
• Provide support and review capital planning schedules and updates
• Review various investment committee and capital approval requests for accuracy, completeness and consistency
• Create PowerPoint presentations, Word documents and other presentation collateral
• Track and manage expense reports
• Schedule/arrange management and other meetings
• Complete project prep-work and research
• Generate purchase orders 
• Arrange travel, hotels and other reservations
• Blog, post and tweet as requested
• Attend two intensive trade shows per year to manage the VP's meeting schedule and other event related tasks
• Travel periodically for training and to gain exposure to regional teams and properties
• Take on additional responsibilities as requested and assigned

You will also support an experienced and talented team and interact with global stakeholders.
The remainder of your time (25% to 50%) will be spent keeping the team, primarily located at our nearby 365 Main data center, connected and providing coordination and administrative support as needed and requested. Additionally, you will interact with other international teams for Investment Committee activities and capital projects. Your specific responsibilities in these areas will include: 

• Maintaining the investment committee portal, coordinating meetings, tracking approvals and preparing meeting minutes
• Acting as a resource for Investment Committee questions and continually improving processes, templates and procedures
• Coordinating business activities within the group
• Responding to general inquiries and providing information, as needed
• Assisting with travel arrangements and process expense reimbursement requests
• Organizing meeting resources and logistics
• Preparing meeting agendas and recording meeting minutes
• Performing administrative duties such as updating databases, preparing materials for meetings, preparing Board materials, managing spreadsheets, etc.

Note: this description is intended to give you a general overview of the position and is not an exhaustive listing of duties and responsibilities. 

Pictured: 365 Main location where you will spend a good deal of your work week.

Why Digital Realty

Make your mark
This is a new hybrid position and you will have the opportunity to make your mark as you make it your own. Understanding each person’s needs and proactively meeting them will allow you to shine. For example, one of the VPs manages the team and for him, coordination will be key. The other VP doesn’t have a staff but has far-reaching global responsibilities. You will support his efforts by sometimes managing tasks after hours (dependent upon time difference), and leveraging other resources within Digital Realty, such as Marketing.

High-visibility impact
Because you'll interact with executives daily and work at our HQ, you will enjoy a good deal of visibility. Likewise you will work with a wide array of internal and external contacts. This is a role with tremendous visibility -- a role where your successes will be noticed! You will not only have the opportunity to spotlight your talent as described on your job description, you will also be able to leverage skills outside of your job description, adding value wherever possible. For example, if you're a strong event planner or a social media expert, let us know and you can take on some additional tasks.

Professional development
You'll learn new things in this role, as data center management is unique business and you'll touch many asset management processes. In fact, we understand that there will be a learning curve, but you'll learn from seasoned industry professionals and if you dedicate yourself to knowledge gain, you'll learn a lot quickly -- and you can keep learning as time goes on.

Career development
At Digital Realty, we are proactive about helping our people grow and develop, and as we continue to grow, we'll be looking for proven players to move up. Success in this role could set you up to pursue both lateral and advancement opportunities, based upon your skill, interests and education. We can help you chart your career and gain the knowledge needed to pursue your goals. 

Great environment
At Digital Realty you'll join a great team made up of diverse personalities in an easy-going but results oriented atmosphere. We value transparency and collaboration, and understand the value that each employee brings.

Exciting time to join
With the acquisition of Telx, Digital Realty adds robust colocation, strategic network dense connectivity, a vast and open partner ecosystem and unmatched freedom of choice to one of the world's largest data center footprints. We're enjoying exciting changes and accelerating our already rapid growth. 

The "best of both worlds"
You'll find that working for our company may be a little bit different. We are small enough, with only 1200 employees across our global portfolio, that your hard work will be visible throughout the organization, yet our extensive offering of services and solutions and proven track record of growth; stability and industry-leading innovation give you the resources and tools you need to take your career to the next level.

Strong foundation
Our financial strength and stability provide our customers with the assurance that Digital Realty and Telx will be their partner for current data center needs and those in the future, and our investment credit ratings provide us access to paths for more capital. We view each of our customers as a long-term partner.

Green standard for sustainability
We are committed to improving the performance and energy efficiency of our data centers through the creation, adoption and promotion of industry-leading best data center practices and experience. We are pioneers in thinking about green data centers and are also a Contributing Member of The Green Grid.

Excellent compensation In addition to a competitive salary and discretionary bonus program, we offer a comprehensive benefits package that includes medical, dental and vision plans; flexible spending plans for multiple purposes; a health savings account; a 401(k) plan with company match and much more.

Video: the Digital Realty Ecosystem provides customers with a neutral, efficient and connectivity-rich environment to connect with carriers, business partners and service providers. It also provides an underlying, redundant infrastructure for carriers and service providers to deliver their entire portfolio of products and services to customers in any Digital Realty data center, without capital-intensive deployment costs.

Keys to Success

To excel in this role you will be flexible and adaptable; there will be a lot going on, and priorities and deadlines will change frequently. You may start the day with a well laid out to-do list, but you can expect that list to change more than once! To fit in well with the team you will be down-to-earth, while also being highly professional, and take direction with a "can do" attitude. Organization and your ability to balance competing priorities will be critical. You'll take direction from multiple people throughout the day, so you will need to be proactive about "managing up" when establishing priorities. 

Some key elements to your success in this role will be your professionalism, ability to learn complex concepts quickly, and the disposition to remain calm in high pressure situations and a fast-paced environment. You'll communicate with a variety of contacts and on the Portfolio Management Team on a daily basis and will need the interpersonal and communication skills to build strong relationships with the team and those contacts interacting with the team regularly. You'll be resourceful, a strong problem solver, and accomplish tasks autonomously. At the same time, you will know when to ask for help or clarification in order to make sure your responsibilities are done correctly the first time.

This is a role that can build the foundation for your long-range career. It's a challenging role, but one that will provide knowledge, visibility and the opportunity to grow and demonstrate your skills and thrive. If it sounds like the right mix of challenge and opportunity, and you meet the minimum qualifications, we want to hear from you! 

About Digital Realty

About Digital Realty Trust, Inc.

Globally delivering the Right Workload, in the Right Place, at the Right Value℠.

Digital Realty Trust, Inc. supports the data center and colocation strategies of more than 600 firms across its secure, network-rich portfolio of data centers located throughout North America, Europe, Asia and Australia. Digital Realty's clients include domestic and international companies of all sizes, ranging from financial services, cloud and information technology services, to manufacturing, energy, gaming, life sciences and consumer products.

Digital Realty is a publicly traded company (NYSE: DLR) with investment grade ratings from all three major ratings agencies.

About Telx

Telx, Digital Realty's Colocation and Interconnection line of business, fuels infrastructure, interconnection and business progress. With industry-leading 100% uptime and 100% on-time service delivery SLAs, Telx helps companies build more agile businesses faster with reduced infrastructure complexity and broader reach to new markets. At Telx we're not just about making connections. We're all about making a difference.

Telx colocation and connectivity products serve a broad range of industries from network dense Internet/Cloud Gateway data centers located across 13 US markets: Atlanta, Charlotte (NC), Chicago, Dallas, Los Angeles, Miami, New Jersey, New York, Phoenix, Portland, San Francisco, Santa Clara, and Seattle. With more than 50,000 network connections, Telx enables the hybrid cloud strategies of our customers, and the interconnection of more than 10 million square feet of data center space around the world.

Digital Realty offers a highly competitive compensation package, excellent benefits, and an environment that recognizes and rewards your contributions.

Digital Realty is an equal opportunity employer, EOE/AA/M/F/Vets/Disabled

Please do not forward unsolicited resumes to any employee of Digital Realty and its subsidiaries. Digital Realty is not responsible for any fees related to unsolicited referrals.