Quick Question:

Quick Question:

Property Management Assistant
San Francisco or Oakland, CA

Opportunity Snapshot
Top 5 reasons to consider aligning your career with Digital Realty.
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Highlight your talent and potential at the intersection of real estate and high tech

If you combine a strong administrative background with computer proficiency, the position of Property Management Assistant offers you some compelling opportunities. In this role, you will:
  • Expand your skills and experience in both office administration and property management. No two days will be exactly the same.
  • Learn the data center industry at one of the largest full-solution data center providers in the world.
  • Gain broad exposure to different areas in this diverse role, including administrative, basic bookkeeping and finance activities, and more. 
  • Enjoy the "best of both worlds:" the close-knit camaraderie of a strong, collaborative team as well as the stability and resources of a thriving, global corporation.
  • Showcase your potential to take on wider responsibilities and advance your career in our organization. In fact, this position is open because the incumbent was promoted.
Digital Realty: Where the cloud lives and business thrives. We built the global standard for technical real estate, developing a unique capability to acquire, manage, and scale data center campuses. Now, Digital Realty is building a unique ecosystem of open solutions that power customer growth through exceptional service on a foundation of unrivaled data center expertise. The new Digital Realty combines unparalleled data center services, carrier-dense interconnection, real estate acumen, and financial strength to create a unique power of choice and value when and where our customers need it.

Pictured: 365 Main Street in San Francisco, which is one of three data centers you'll support, and one of the two locations where you might be based.
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Join a Global Leader in Data Center Solutions and Play a Key Role on a Collaborative Team

The Requirements
Discover what it takes to thrive in this role.
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To meet the basic qualification for this role, you will have legal authorization to work permanently in the United States for any employer without requiring a visa transfer or visa sponsorship. In addition, to be a good fit for the Property Management Assistant opportunity, you will have:
  • 2-3 years of related administrative experience, including an understanding of office workflow. 
  • A background in property management is preferred but not required. Experience in commercial real estate would be ideal.
  • The ability to understand processes and learn new tools.
  • Proficiency in Microsoft Word, Outlook and Excel.
  • Experience with Yardi or similar property management software is highly preferred.
  • A basic understanding of bookkeeping (accounts payable, budgeting creating purchase orders, basic general ledger, etc.).
  • An associate's or bachelor's degree, ideally in Business, Accounting or similar field is preferred. Note: some promotional opportunities will require a degree.
Just as important will be the following qualities and characteristics:
  • A friendly, people-oriented approach, a customer-service orientation and the ability to interact effectively with a variety of internal and external titles and personalities.
  • Strong organizational skills and a detail-oriented mindset.
  • Self-motivation and flexibility.
  • The ability to multitask and manage a variety of activities and priorities.
  • The ability to express ideas clearly in written and verbal communications in English.
  • An open-minded approach and willingness to learn.
  • Resourcefulness and the ability to achieve goals independently.
  • The ability to work both independently and in a team environment.
  • A strong learning acumen and the drive to expand your skills and knowledge.
  • Reliability and punctuality.
You will spend the majority of your time at 365 Main St, although you will support multiple data centers -- two in San Francisco, one in Oakland and one in Portland, Oregon. You'll visit the local sites as needed, such as to perform property inspections. In general, you'll work typical business hours, Monday through Friday, although there may be some overtime on occasion.
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The Role
If you meet the minimum qualifications, feel free to apply at any time. If you'd like some additional details about the role, please read below.
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Reporting to the Real Estate Manager, you will join a team that also includes an Assistant Real Estate Manager. You will handle the majority of the administrative work -- essentially a combination of bookkeeping and office/administrative support -- and play a key role in keeping the team on track. You'll invest the larger part of your time supporting accounting and finance activities, including:
  • Accounts payable, including the creation of POs, payment of expenses, and other related activities.
  • Monthly and quarterly variances and other reporting.
  • Monitoring POs and preparing the service agreements, addendums, work letters and other items.
Your activities will include:
  • Supporting the planning, budgeting and control of operating and capital expenditures.
  • Assisting in the preparation of annual budgets, forecasts, monthly reports and variance reports.
  • Assisting with accounts receivable and accounts payable, including the collection of rent, accruals, payment of expenses, common area maintenance estimates, true-ups, reconciliations, compliance with lease terms and preparation of all related documentation.
  • Responding to customer requests and needs and coordinating with the Property Management Team to assist in resolving issues.
  • Assisting in the selection and performance of vendor services, including preparation of requests for proposals and service agreements. You'll also monitor vendor performance to ensure compliance and standards established in the service agreement are being met.
  • Scheduling and facilitating maintenance with vendors and customers.
  • Documenting and tracking all certificates of insurance from vendors and customers.
  • Maintaining accurate and pertinent information for vendors and customers.
  • Preparing correspondence to customers and vendors.
  • Establishing and maintaining effective working relationships with internal and external customers and vendors.
  • Maintaining all lease and property related files.
  • Answering and directing incoming calls.
  • Opening and distributing incoming mail.
  • Scheduling and coordinating meetings and customer events.
  • Conducting site visits to check and stock clerical supplies, etc.
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Why Join Us
More good reasons to build a progressive career home with Digital Realty.
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Professional development
You'll learn new things in this role given the unique nature of data center management. In fact, we understand that there will be a learning curve, but you'll learn from seasoned industry professionals. You should come in ready and willing to learn and grow your skills.

Career development
We promote from within whenever possible so your success in this role could set you up to pursue promotional opportunities within Digital Realty. Naturally, you'll need to put in a few years in this role, but there are multiple career paths available from this position.

Growth without limits
We're growing fast and growing smart, including acquiring businesses that complement and strengthen our core offerings. We're already one of the largest players in our space, and ongoing growth will create opportunities for strong performers.

Entrepreneurial culture
We value collaboration and encourage innovation, and the organization is committed to providing employees the tools they need to excel and develop professionally.

Excellent compensation
In addition to a competitive wage and discretionary bonus program, we offer a comprehensive benefits package that includes medical, dental and vision plans; flexible spending plans for multiple purposes; a health savings account; a 401(k) plan with company match, and much more.
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Road to Success
Explore the characteristics that will help you stand out.
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To excel in this role, you'll need a strong work ethic and the ability to work under pressure and shift priorities quickly, depending on the current needs of the business. This is a fast-paced environment where you may be called upon to produce a report with a tight deadline or set up a meeting on short notice. We're looking for a professional who excels in this type of environment and takes pride in their abilities to work under pressure and multi-task while still paying attention to the fine details.

Additionally, in order to be an outstanding Property Management Assistant, you will:
  • Balance priorities effectively among the Real Estate Manager and Assistant Real Estate Managers, communicating effectively with the team.
  • Bring professional maturity and polish to interact with multiple departments, all levels, and with diverse personalities.
  • Assume ownership of your areas of responsibility, assuring you meet your responsibilities and goals.
  • Achieve goals independently and also contribute as a team player.
  • Establish a reputation among team members for being reliable and delivering results.
  • Take a proactive approach to learning and growing your skills -- an important step toward taking on greater responsibilities. Passion and hunger will take you far here.
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Digital Realty is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact the Human Resources Department at jdibenedetto@engage2excel.com.