If you combine strong organizational skills with the ability to balance multiple priorities, the position of Property Assistant offers you some compelling opportunities. In this role, you will:

• Expand your skills and experience in both office administration and property management. No two days will be the same! Quick question for you - click here
• Learn both the data center and real estate industries at one of the largest full-solution data center providers.
• Gain broad exposure to different areas in this diverse role including basic bookkeeping and finance activities, administrative tasks and more.
• Enjoy the "best of both worlds:" the close-knit camaraderie of a strong team of experienced professionals in New Jersey, as well as the stability and resources of a thriving, global corporation.
• Showcase your potential to take on wider responsibilities and advance your career along several paths in our organization.

Digital Realty: Where the cloud lives and business thrives. We built the global standard for technical real estate, developing a unique capability to acquire, manage, and scale data center campuses. Now, Digital Realty is building a unique ecosystem of open solutions that power customer growth through exceptional service on a foundation of unrivaled data center expertise. The new Digital Realty combines unparalleled data center services, carrier-dense interconnection, real estate acumen, and financial strength to create a unique power of choice and value when and where our customers need it.

To meet the basic qualification for this role you will have legal authorization to work permanently in the United States for any employer without requiring a visa transfer or visa sponsorship. To be a strong fit for the Property Assistant opportunity, you should also have:

• 2-3 years of related administrative experience, including an understanding of office workflow
• A background in property management is preferred but not required
• The ability to understand processes and learn new tools
• Proficiency in Microsoft Office Suite, including Word, Outlook and Excel Quick question for you - click here
• An associate's or bachelor's degree, ideally in Business, Accounting or a similar field is preferred (some promotional opportunities will require a degree)

Typical working hours include Monday through Friday from 8:30 am to 5:30 pm with occasional overtime on an as-needed basis. Digital Realty cares about the health and safety of its workforce, customers, and vendors. Except in limited circumstances where an employee is legally entitled to an accommodation, Digital Realty requires all new hires to be fully vaccinated by their start date as a condition of employment.

Pictured: Located approximately 37 miles southwest of Manhattan along extensive fiber routes, Digital Piscataway is a premier campus setting that offers low latency through the Digital Realty Ecosystem, and provides connectivity to other Digital Realty properties as well as to other key carrier intensive locations within the New York Metro area and globally.

Reporting to the Real Estate Manager, you will join a team that also includes two Assistant Real Estate Managers, and support our five data centers in New Jersey. You will handle the majority of the administrative work -- essentially a combination of bookkeeping and office/administrative support -- and play a key role in keeping the team on track. You'll invest the larger part of your time supporting accounting and finance activities, including:

• Accounts payable, such as the creation of POs, payment of expenses, and other related activities Quick question for you - click here
• Responding to customer requests and needs and coordinating with the Property Management Team to assist in resolving issues
• Monitoring POs and preparing the service agreements, addendums, work letters and other items

Professional development
You'll learn new things in this role given the unique nature of data center management. In fact, we understand that there will be a learning curve, but you'll learn from seasoned industry professionals and through peer partnership. You should be ready and willing to learn and grow your skills.

Career development
We promote from within whenever possible so your success in this role could set you up to pursue advancement within Digital Realty. Naturally, you'll need to put in a few years in this role, but there are multiple career paths available from this position. 

Growth without limits
We're growing fast and growing smart, including acquiring businesses that complement and strengthen our core offerings. We're already one of the largest players in our space, and ongoing growth will create opportunities for proven performers.

Green standard for sustainability
We are committed to improving the performance and energy efficiency of our data centers through the creation, adoption and promotion of industry-leading best data center practices and experience. We are pioneers in thinking about green data centers and are also a Contributing Member of The Green Grid.

Excellent compensation
In addition to a competitive wage, overtime opportunities and a discretionary bonus program, we offer a comprehensive benefits package that includes medical, dental and vision plans; flexible spending plans for multiple purposes; a health savings account; a 401(k) plan with company match, and much more.

More About the Requirements
In addition to the qualifications described under The Requirements tab, you will need the following core competencies and characteristics:

• Experience with Yardi or similar property management software is highly preferred 
• A basic understanding of bookkeeping (accounts payable, budgeting, creating purchase orders, basic general ledger, etc.) is a plus
• A friendly, people-oriented approach and the ability to interact effectively with a variety of internal and external titles and personalities
• Strong organizational skills with strict attention to details
• Self-motivation and flexibility
• The ability to multitask and manage a variety of activities and priorities
• The ability to express ideas clearly in written and verbal communications in English
• Resourcefulness and the ability to achieve goals independently
• The ability to work both independently and in a team environment
• A strong learning acumen and the drive to expand your skills and knowledge
• Reliability and punctuality

More About the Role
In addition to the responsibilities described under The Role tab, your specific tasks will include:

• Supporting the planning, budgeting and control of operating and capital expenditures
• Assisting in the preparation of annual budgets, forecasts, monthly reports and variance reports
• Assisting with accounts receivable and accounts payable, including the collection of rent, accruals, payment of expenses, common area maintenance estimates, true-ups, reconciliations, compliance with lease terms and preparation of all related documentation.
• Assisting in the selection and performance of vendor services, including preparation of requests for proposals and service agreements. You'll also monitor vendor performance to ensure compliance and standards established in the service agreement are being met
• Scheduling and facilitating maintenance with vendors and customers
• Documenting and tracking all certificates of insurance from vendors and customers
• Maintaining accurate and pertinent information for vendors and customers
• Preparing correspondence to customers and vendors
• Establishing and maintaining effective working relationships with internal and external customers and vendors
• Maintaining all lease and property-related files
• Answering and directing incoming calls
• Opening and distributing incoming mail
• Scheduling and coordinating meetings and customer events
• Conducting site visits to check and stock clerical supplies, etc.

About Your Success
To excel in this role, you'll need to be a self-starter with an outstanding ability to work under pressure when needed and shift priorities quickly, depending on demand. Demands will ebb and flow and you must be able to respond. You may be called on to produce a report with a tight deadline or set up a meeting on short notice. We're looking for a professional who excels in this type of environment and takes pride in their ability to work under pressure and meet deadlines while still paying attention to the fine details.

Additionally, to be an outstanding Property Assistant, you will:

• Own your responsibilities while remaining adaptable to change
• Build internal relationships as you work, collaborate with and become an important contributor to the team
• Balance priorities and effectively communicate with the team 
• Bring professional maturity and polish to interact with multiple departments, levels, and with diverse personalities
• Assume ownership of your areas of responsibility, ensuring you meet your responsibilities and goals
• Achieve goals independently and contribute as a team player
• Establish a reputation among team members for being reliable and delivering results
• Take a proactive approach to learning and growing your skills -- an important step toward taking on greater responsibilities 

This description is intended to give you a general overview of the position and is not an exhaustive listing of duties and responsibilities.