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Quick Question:

Do you have COMMERCIAL property management experience?
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Quick Question:

Within the last 5 years, what role did the following play in your job:
Bookkeeping experience; including budget monitoring, accounts payable and accounts receivable, reporting, expenses, accruals, variance reports, etc.
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Quick Question:

Do you have at least two years of administrative experience?
Property Assistant
IL - Franklin Park


Opportunity Snapshot
Top reasons to align your career with Digital Realty.
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Build a progressive career home at the intersection of real estate and high tech

If you combine strong organizational skills with the ability to balance multiple priorities, the position of Property Assistant offers you some compelling opportunities. In this role, you will:
  • Expand your skills and experience in both office administration and property management. No two days will be the same!
  • Learn the data center side of our business; in addition to being a leading global REIT, we are one of the world's largest providers of full-service data center solutions. Quick question for you - click here
  • Gain broad exposure to different areas in this diverse role including basic bookkeeping and finance activities, administrative tasks and more.
  • Enjoy the "best of both worlds:" the close-knit camaraderie of a strong team of experienced professionals in New Jersey, as well as the stability and resources of a thriving, global corporation.
  • Showcase your potential to take on wider responsibilities and advance your career along several paths in our organization.
Digital Realty: Where the cloud lives and business thrives. We built the global standard for technical real estate, developing a unique capability to acquire, manage, and scale data center campuses. Now, Digital Realty is building a unique ecosystem of open solutions that power customer growth through exceptional service on a foundation of unrivaled data center expertise. The new Digital Realty combines unparalleled data center services, carrier-dense interconnection, real estate acumen, and financial strength to create a unique power of choice and value when and where our customers need it.
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Join a skilled team and grow your skills at a global leader in data center solutions

The Requirements
Find out what it takes to qualify for the Property Assistant role.
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To meet the basic qualification for this role, you will have legal authorization to work permanently in the United States for any employer without requiring a visa transfer or visa sponsorship. In addition, to be a good fit for the Property Assistant opportunity, you will have:
  • 2-3 years of related administrative experience, including an understanding of office workflow.
  • A background in property management with an emphasis on commercial real estate. Quick question for you - click here
  • Proficiency in Microsoft Office Suite, including Word, Outlook and Excel.
  • Experience with property management software, ideally Yardi.
  • An associate's or bachelor's degree, ideally in Business, Accounting or a similar field is preferred (some promotional opportunities will require a degree).
  • The ability to understand processes and learn new tools.
  • A valid driver's license and reliable transportation (you will need to visit various properties from time to time).
  • Exposure to annual budgeting, reforecasting, variance comments, CAM estimates, CAPEX and reconciliations is strongly preferred.
Just as important will be the following qualities and characteristics:
  • Strong organizational skills and a detail orientation.
  • The ability to multitask and manage multiple activities and priorities.
  • A friendly people-oriented approach and the ability to interact effectively with customers and coworkers.
  • The ability to express ideas clearly in written and verbal communications.
  • Resourcefulness and the ability to achieve goals independently.
  • Reliability and punctuality.
You will work typical business hours Monday through Friday, with occasional overtime on an as-needed basis.

Pictured: Digital Realty's Colocation Data Center at 44480 Hastings Drive is one of the most efficient and cost-effective data centers in the world, built from the ground up to deliver maximum power and reliability. The facility is sited on 17 acres of our Ashburn Corporate Center campus in Loudoun County, a Virginia area known as Data Center Alley.
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The Role
If you meet the minimum qualifications, feel free to apply at any time. If you'd like some additional details about the role, please read below.
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Reporting to the Real Estate Manager, you will join a team that also includes an Assistant Real Estate Manager, and support two data centers in Virginia, in Ashburn and Chantilly. You will handle the majority of the administrative work -- essentially a combination of bookkeeping and office/administrative support -- and play a key role in keeping the team on track. You'll invest the larger part of your time supporting accounting and finance activities. Quick question for you - click here

Specific activities will include:
  • Supporting the planning, budgeting, and control of operating and capital expenditures.
  • Assisting in the preparation of annual budgets, forecasts, monthly reports, and variance reports.
  • Assisting with accounts receivable and accounts payable, including collection of rent, accruals, payment of expenses, common area maintenance estimates, true-ups, reconciliations, compliance with lease terms and preparation of all related documents.
  • Responding to customer requests and needs and coordinating with the Property Management Team to assist in resolving issues.
  • Assisting in the selection and performance of vendor services, including preparation of requests for proposals and service agreements. You'll also monitor vendor performance to ensure compliance and standards established in the service agreement are being met.
  • Scheduling and facilitating maintenance with vendors and customers.
  • Documenting and tracking all certificates of insurance from vendors and customers.
  • Maintaining accurate and pertinent information for vendors and customers.
  • Preparing correspondence to customers and vendors.
  • Establishing and maintaining effective working relationships with internal and external customers and vendors.
  • Maintaining all lease and property related files.
  • Answering and directing incoming calls.
  • Opening and distributing incoming mail.
  • Scheduling and coordinating meetings and customer events.
  • Conducting site visits to check and stock clerical supplies, etc.
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Why Join Us
More great reasons to join the Digital Realty team.
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Professional development
You'll learn new things in this role given the unique nature of data center management. In fact, we understand that there will be a learning curve, but you'll learn from seasoned industry professionals and through peer partnership. You should be ready and willing to learn and grow your skills.

Career development
We promote from within whenever possible so your success in this role could set you up to pursue advancement within Digital Realty. Naturally, you'll need to put in a few years in this role, but there are multiple career paths available from this position. 

Growth without limits
We're growing fast and growing smart, including acquiring businesses that complement and strengthen our core offerings. We're already one of the largest players in our space, and ongoing growth will create opportunities for proven performers.

Green standard for sustainability
We are committed to improving the performance and energy efficiency of our data centers through the creation, adoption and promotion of industry-leading best data center practices and experience. We are pioneers in thinking about green data centers and are also a Contributing Member of The Green Grid.

Excellent compensation
In addition to a competitive wage, overtime opportunities and a discretionary bonus program, we offer a comprehensive benefits package that includes medical, dental and vision plans; flexible spending plans for multiple purposes; a health savings account; a 401(k) plan with company match, and much more.
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Keys to Success
Discover how to set yourself apart in this role
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To excel in this role, you'll need to be a self-starter with an outstanding ability to work under pressure when needed and shift priorities quickly, depending on demand. Demands will ebb and flow and you must be able to respond. You may be called on to produce a report with a tight deadline or set up a meeting on short notice. We're looking for a professional who excels in this type of environment and takes pride in their ability to work under pressure and meet deadlines while still paying attention to the fine details.

Additionally, to be an outstanding Property Assistant, you will:
  • Own your responsibilities while remaining adaptable to change
  • Build internal relationships as you work, collaborate with and become an important contributor to the team
  • Balance priorities and effectively communicate with the team 
  • Bring professional maturity and polish to interact with multiple departments, levels, and with diverse personalities
  • Assume ownership of your areas of responsibility, ensuring you meet your responsibilities and goals
  • Achieve goals independently and contribute as a team player
  • Establish a reputation among team members for being reliable and delivering results
  • Take a proactive approach to learning and growing your skills -- an important step toward taking on greater responsibilities 
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Digital Realty is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact the Human Resources Department at vdecarbo@engage2excel.com.