Quick Question:

Please rate your level of proficiency with MS Office Suite.
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Have you used Yardi or a similar property management software previously?
Quick Question:

Within the last 5 years, what role did the following play in your job:
Bookkeeping experience; including budget monitoring, accounts payable and accounts receivable, reporting, expenses, accruals, variance reports, etc.
Property Assistant
VA - Dulles

Opportunity Snapshot
Top reasons to consider aligning your career with Digital Realty.
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Serve as an Important Member of the Property Management Team at Digital Realty's New Data Center Campus 

If you combine administrative and high-volume invoicing experience with strong organizational skills and a positive attitude, the position of Property Assistant with Digital Realty offers you some compelling opportunities. In this role, you will:
  • Build a career in the rapidly growing data center industry with one of the largest full-solution data center providers in the world. You'll work onsite, Monday-Friday business hours, at our brand-new facility in Dulles.  
  • Expand your skills and experience in office administration, basic accounting and property management in a busy, essential role on the Real Estate Management team. 
  • Enjoy autonomy and support in executing your duties. At Digital Realty, you can fully own your role knowing there's strong support when you need it. 
  • Enjoy the "best of both worlds:" the close-knit camaraderie of a collaborative team as well as the stability and resources of a thriving, global corporation. We offer competitive compensation and outstanding benefits. 
  • Showcase your potential to take on wider responsibilities and advance your career along several paths in our organization. Typically, from this role, you would step up to an Assistant Real Estate Manager.
Digital Realty: Where the cloud lives and business thrives. We built the global standard for technical real estate, developing a unique capability to acquire, manage, and scale data center campuses. Now, Digital Realty is building a unique ecosystem of open solutions that power customer growth through exceptional service on a foundation of unrivaled data center expertise. The new Digital Realty combines unparalleled data center services, carrier-dense interconnection, real estate acumen, and financial strength to create a unique power of choice and value when and where our customers need it.
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Build your career at the intersection of real estate and high tech with a global industry leader

The Requirements
Find out what it takes to qualify for the Property Assistant role.
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To meet the basic qualification for this role you will have legal authorization to work permanently in the United States for any employer without requiring a visa transfer or visa sponsorship. To be a strong fit for the Property Assistant opportunity, you should also have:
  • 1 or more years of related administrative experience, including high-volume invoicing and an understanding of office workflow. 
  • A background in property management is preferred but not required.
  • The ability to understand processes and learn new tools.
  • Proficiency in Microsoft Word, Excel and Outlook.  Quick question for you - click here
  • Experience with Yardi or similar property management software is highly preferred.  Quick question for you - click here
  • A basic understanding of bookkeeping (accounts payable, budgeting, creating purchase orders, etc.). 
  • An associate's or bachelor's degree, ideally in Business, Accounting or a similar field is preferred. Note: Some promotional opportunities will require a degree. 
Success will require the following core competencies and characteristics:
  • A friendly, people-oriented approach and the ability to interact effectively with a variety of internal and external stakeholders.
  • Strong organizational skills and a keen attention to detail.
  • Self-motivation and a drive to learn 
  • The ability to multitask and manage a variety of activities and priorities.
  • Strong communication skills.
  • Resourcefulness and the ability to achieve goals independently.
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The Role
If you meet the minimum qualifications, feel free to apply at any time. If you'd like some additional details about the role, please read below.
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Reporting to the Real Estate Manager, you will join a team that also includes an Assistant Real Estate Manager (AREM) and Facility Assistant, and support our newest, 14-building campus in Dulles. You will handle the majority of the administrative work -- essentially a combination of bookkeeping and office/administrative support -- and play a key role in keeping the team on track. You'll invest the larger part of your time supporting accounting and finance activities, including:
  • Accounts payable (i.e., the creation of POs, payment of expenses, and other related activities).  Quick question for you - click here
  • Monthly and quarterly variances and other reporting.
  • Monitoring POs and preparing the service agreements, addendums, work letters and other items. 
Your activities will include:
  • Supporting the planning, budgeting and control of operating and capital expenditures.
  • Assisting in the preparation of annual budgets, forecasts, monthly reports and variance reports.
  • Assisting with accounts receivable and accounts payable, including the collection of rent, accruals, payment of expenses, common area maintenance estimates, true-ups, reconciliations, compliance with lease terms and preparation of all related documentation.
  • Responding to customer requests and needs and coordinating with the Property Management Team to assist in resolving issues.
  • Assisting in the selection and performance of vendor services, including preparation of requests for proposals and service agreements. You'll also monitor vendor performance to ensure compliance and standards established in the service agreement are being met.
  • Scheduling and facilitating maintenance with vendors and customers.
  • Documenting and tracking all certificates of insurance from vendors and customers.
  • Maintaining accurate and pertinent information for vendors and customers.
  • Preparing correspondence to customers and vendors.
  • Establishing and maintaining effective working relationships with internal and external customers and vendors.
  • Maintaining all lease and property-related files.
  • Answering and directing incoming calls.
  • Opening and distributing incoming mail.
  • Scheduling and coordinating meetings and customer events.
  • Conducting site visits to check and stock clerical supplies, etc.
Note: This description is intended to give you a general overview of the position and is not an exhaustive listing of duties and responsibilities.
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The road to success
Explore how to stand out in this position.
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To excel in this role, you'll need an upbeat attitude and drive to learn along with the ability to work effectively under pressure and shift priorities. This is a fast-paced environment where you may be called on to produce a report with a tight deadline or set up a meeting on short notice. We're looking for a professional who excels in this type of environment and takes pride in their ability to work under pressure and meet deadlines while still paying attention to the fine details.

Additionally, to be an outstanding Property Assistant, you will:
  • Communicate effectively with the team.  
  • Bring professional maturity and polish to interact with multiple departments, all levels, and with diverse personalities.
  • Assume ownership of your areas of responsibility, assuring you meet your responsibilities and goals.
  • Achieve goals independently and also contribute as a team player.
  • Establish a reputation among team members for being reliable and delivering results.
  • Take a proactive approach to learning and growing your skills -- an important step toward taking on greater responsibilities. 
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Digital Realty is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact the Human Resources Department at jsmyda@engage2excel.com.