Quick Question:

Do you currently live within a reasonable commuting distance from Santa Clara, CA?
Quick Question:

Do you have at least two years of administrative experience?
Quick Question:

Please rate your level of proficiency with MS Office Suite.
Quick Question:

Have you used Yardi or a similar property management software previously?
Quick Question:

Within the last 5 years, what role did the following play in your job:
Bookkeeping experience; including budget monitoring, accounts payable and accounts receivable, reporting, expenses, accruals, variance reports, etc.
Please note that this position is no longer available.
If you would like to be considered for similar opportunities now or in the future, feel free to apply and/or set up a notifier for yourself.
Property Assistant
CA - Santa Clara

Opportunity Snapshot
Top reasons to consider aligning your career with Digital Realty.
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Learn the commercial property management and data center industries as you work at the intersection of high-tech and real estate.

If you combine administrative and light bookkeeping (AP/AR) experience with strong organizational skills and the ability to balance multiple priorities, the busy position of Property Assistant offers you some exciting opportunities. As Property Assistant, you will:
  • Expand your skills and experience in office administration, accounting and property management at a company that is proactive about learning and development and promotes from within whenever possible. 
  • Learn both the data center and real estate industries at one of the world's largest full-solution data center providers.
  • Enjoy strong training along with autonomy and support. You can take ownership of your role while also having strong support when you need it. 
  • Enjoy the "best of both worlds:" the close-knit camaraderie of a strong team of experienced professionals in Silicon Valley, as well as the stability and resources of a thriving, global corporation.
  • Showcase your potential to take on wider responsibilities and advance your career along several paths in our organization. Typically, the next step up from this role is Assistant Real Estate Manager.
This is a hybrid position where you will work in the office on Monday, Tuesday, and Wednesday, and remotely on Thursday and Friday. There is some schedule flexibility. You choose a consistent, 8-hour daily schedule between 7:30 AM and 6:00 PM. The salary for this position is $65K - $71K, depending on experience. Quick question for you - click here

Digital Realty: Where the cloud lives and business thrives. We built the global standard for technical real estate, developing a unique capability to acquire, manage, and scale data center campuses. Now, Digital Realty is building a unique ecosystem of open solutions that power customer growth through exceptional service on a foundation of unrivaled data center expertise. The new Digital Realty combines unparalleled data center services, carrier-dense interconnection, real estate acumen, and financial strength to create a unique power of choice and value when and where our customers need it.
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Join a collaborative team and grow your skills at a global leader in data center solutions

The Requirements
Find out what it takes to qualify for the Property Assistant role.
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To be a strong fit for the Property Assistant opportunity, you should also have:
  • 2 or more years of related administrative experience, including high-volume invoicing and an understanding of office workflow.  Quick question for you - click here
  • A background in property management is preferred but not required.
  • The ability to understand processes and learn new tools.
  • Proficiency in Microsoft Word, Excel and Outlook.  Quick question for you - click here
  • Experience with Yardi or similar property management software is highly preferred.  Quick question for you - click here
  • A basic understanding of bookkeeping (accounts payable, budgeting, creating purchase orders, etc.). 
  • An associate's or bachelor's degree, ideally in Business, Accounting or a similar field is preferred. Note: Some promotional opportunities will require a degree. 
Success will require the following core competencies and characteristics:
  • A friendly, people-oriented approach and the ability to interact effectively with a variety of internal and external stakeholders.
  • Strong organizational skills and a keen attention to detail.
  • Self-motivation and a drive to learn. 
  • Ability to work and thrive in a busy, transaction-heavy position with multiple priorities.
  • Strong communication skills and a commitment to providing excellent internal and external customer service.
  • Resourcefulness and the ability to achieve goals independently.
To meet the basic qualification for this role you will have legal authorization to work permanently in the United States for any employer without requiring a visa transfer or visa sponsorship.
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The Role
If you meet the minimum qualifications, feel free to apply at any time. If you'd like some additional details about the role, please read below.
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Reporting to the Real Estate Manager, you will join a team that also includes an Assistant Real Estate Manager, and be responsible for office management, accounts payable processes, purchase order creation, invoicing, vendor services, and maintaining files. You will work at our Lafayette Street location (pictured) and support a portfolio of five additional facilities all located within a mile. You'll spend the majority of your time working in the Yardi leasing software application, processing purchase orders and vendor invoices, and maintaining current Certificates of Insurance. The monthly volume of transactions is high (~300 invoices and 150 POs); we have more than 50 active customers and 80 active vendors. The remainder of your time will be focused on other office administration responsibilities. Quick question for you - click here

Specifically, you will:
  • Manage the office environment. Distribute incoming mail; schedule and coordinate meetings and customer/employee events; order office, kitchen, and break room supplies; etc.
  • Document and track all certificates of insurance from vendors and customers.
  • Assist with accounts receivable and accounts payable processes, purchase order creation, payment of expenses and preparation of all related documentation.
  • Assist in the selection and performance of vendor services, including preparation of requests for proposals and drafting service agreements.
  • Establish and maintain positive relationships with internal and external customers and vendors.
  • Assist in scheduling and facilitating maintenance with vendors and customers.
  • Perform other duties as assigned.
Note: This description is intended to give you a general overview of the position and is not an exhaustive listing of duties and responsibilities.

Pictured: You'll work at the Digital Realty data center at 2805 Lafayette Street in Santa Clara. The 145,780-square-foot facility – one of the most connected data center campuses in Silicon Valley -- features many scalable offerings and flexible design options ranging from a single cabinet to multi-megawatt deployments.
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The road to success
Explore how to stand out in this position.
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To excel in this role, you'll need an upbeat attitude and drive to learn along with the ability to work effectively under pressure and with shifting priorities. This is a fast-paced environment where you may be called on to produce a report with a tight deadline or set up a meeting on short notice. We're looking for a professional who excels in this type of environment and takes pride in their ability to meet deadlines while still paying attention to the fine details.

Additionally, to be an outstanding Property Assistant, you will:
  • Communicate effectively with the team.  
  • Bring professional maturity and polish to interact with multiple departments, all levels, and with diverse personalities.
  • Assume ownership of your areas of responsibility, assuring you meet your responsibilities and goals.
  • Achieve goals independently and also contribute as a team player.
  • Establish a reputation among team members for being reliable and delivering results.
  • Take a proactive approach to learning and growing your skills -- an important step toward taking on greater responsibilities. 
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Digital Realty is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability.