Quick Question:

This position allows for a hybrid working schedule but requires working onsite 3-4 days per week (with an option of 1-2 days working from home). Are you willing to commute to 2805 Lafayette St, Santa Clara, CA 3-4 days per week?
Quick Question:

Do you have at least two years of administrative experience?
Quick Question:

Please rate your level of proficiency with MS Office Suite.
Quick Question:

Within the last 5 years, what role did the following play in your job:
Bookkeeping experience; including budget monitoring, accounts payable and accounts receivable, reporting, expenses, accruals, variance reports, etc.
Please note that this position is no longer available.
If you would like to be considered for similar opportunities now or in the future, feel free to apply and/or set up a notifier for yourself.
Property Assistant
CA - Santa Clara

Opportunity Snapshot
Top reasons to consider aligning your career with Digital Realty.
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Build Your Experience and Career with a World Leader in Data Center Solutions

Learn the commercial property management and data center industries as you work at the intersection of high-tech and real estate.

If you combine administrative and light bookkeeping (AP/AR) experience with strong organizational skills and the ability to balance multiple priorities, the busy position of Property Assistant offers you some compelling opportunities. In this role, you will:
  • Expand your skills and experience in office administration, accounting and property management at a company that is proactive about learning and development and promotes from within whenever possible. 
  • Learn both the data center and real estate industries at one of the world's largest full-solution data center providers.
  • Enjoy strong onboarding / training along with autonomy and support. You'll have the opportunity to take ownership of your role, while also having strong support when you need it. 
  • Enjoy the "best of both worlds:" the close-knit camaraderie of a strong team of experienced professionals in Silicon Valley, as well as the stability and resources of a thriving, global corporation.
  • Showcase your potential to take on wider responsibilities and advance your career along several paths in our organization. Typically, from this role, you would step up to an Assistant Real Estate Manager.
This is a hybrid position where you will work in the office Monday, Tuesday, Wednesday and an occasional Thursday. You will work from your home office most Thursdays and on Fridays. There is some flexibility around starting time (you could start work between 7 AM and 8:30 AM) as long as you work a consistent schedule. The salary for this position is $65K - $71K, depending on experience. Quick question for you - click here

Digital Realty: Where the cloud lives and business thrives. We built the global standard for technical real estate, developing a unique capability to acquire, manage, and scale data center campuses. Now, Digital Realty is building a unique ecosystem of open solutions that power customer growth through exceptional service on a foundation of unrivaled data center expertise. The new Digital Realty combines unparalleled data center services, carrier-dense interconnection, real estate acumen, and financial strength to create a unique power of choice and value when and where our customers need it.
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Join a collaborative team and grow your skills at a global leader in data center solutions

The Requirements
Find out what it takes to qualify for the Property Assistant role.
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To be a strong fit for the Property Assistant opportunity, you should also have:
  • 2-4 years of related administrative / office / basic bookkeeping experience Quick question for you - click here
  • Associate or bachelor's degree preferred
  • Proficiency in Microsoft Office Suite, including Word, Excel and Outlook Quick question for you - click here
  • Experience with Yardi or similar property management software preferred 
  • Ability to express ideas clearly in written and verbal communications
  • Strong organizational skills and detail oriented
  • A commitment to providing excellent internal and external Customer service
  • Ability to work and thrive in a busy, transaction-heavy position with multiple priorities
To meet the basic qualification for this role you will have legal authorization to work permanently in the United States for any employer without requiring a visa transfer or visa sponsorship.

Pictured: You'll work at the Digital Realty data center at 2805 Lafayette Street in Santa Clara. The 145,780-square-foot facility – one of the most connected data center campuses in Silicon Valley -- features many scalable offerings and flexible design options ranging from a single cabinet to multi-megawatt deployments.
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The Job
If you meet the minimum qualifications, feel free to apply at any time. If you'd like some additional details about the role, please read below.
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Reporting to the Real Estate Manager, you will join a team that also includes an Assistant Real Estate Manager, and be responsible for office management, accounts payable processes, purchase order creation, invoicing, vendor services, and maintaining files. You will support 10 buildings, spending approximately 75% of your time working in the Yardi leasing software application, processing purchase orders and vendor invoices, and maintaining current Certificates of Insurance. The monthly volume of transactions is high (~300 invoices and 150 POs); we have more than 50 active customers and 80 active vendors. The remaining +/- 25% of your time will be focused on other office administration responsibilities. Quick question for you - click here

Specifically, you will:
  • Manage the office environment. Distribute incoming mail, schedule and coordinate meetings and Customer/employee events, order office, kitchen and breakroom supplies.
  • Document and track all certificates of insurance from vendors and Customers.
  • Assist with accounts receivable and accounts payable processes, purchase order creation, payment of expenses and preparation of all related documentation.
  • Assist in the selection and performance of vendor services, including preparation of request for proposals and drafting service agreements.
  • Assist in scheduling and facilitating maintenance with vendors and Customers.
  • Establish and maintain positive relationships with internal and external Customers and vendors.
  • Perform other duties as assigned.
Note: This description is intended to give you a general overview of the position and is not an exhaustive listing of duties and responsibilities.
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The Road to Success
Find out how to excel in this role.
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To be an outstanding Property Assistant, you will:
  • Assume ownership of your areas of responsibility, ensuring you meet your responsibilities and goals
  • Maintain a commitment to service, quality and accuracy
  • Build internal relationships as you work, collaborate with and serve as an important contributor to the team
  • Balance priorities and effectively communicate with the team 
  • Bring professional maturity and polish to interact with multiple departments, levels, and with diverse personalities
  • Achieve goals independently and contribute as a team player
  • Take a proactive approach to learning and growing your skills -- an important step toward taking on greater responsibilities 
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Digital Realty is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability.